9 Best AI Meeting Note Takers of 2025: Must-Have Assistant Tools

AI meeting assistant tools can provide a major productivity boost during meetings by transcribing, captioning, and summarizing discussions, identifying speakers, and tracking action items, allowing you to concentrate on your conversations without distraction. I evaluated the best AI meeting note taker tools to see how they compare on features, pricing, pros and cons, and use cases to help you determine the best virtual assistant for your business. Here are my picks for the best AI meeting note taker assistants of 2025:

Fireflies.ai: Best for Advanced Features

Fathom: Best Free AI Meeting Assistant

Avoma: Best for Conversation Analysis and Insights

Sembly: Best for Comprehensive Meeting Summaries

Otter: Best for Transcription 

tl;dv: Best for UX and Product Teams

MeetJamie: Best for Quick Meeting Summaries

Airgram: Best for Team Collaboration

MeetGreek: Best for Meeting Highlights and Keyword Detection

Best AI Meeting Not Taker Comparison

The table below compares my picks for the best AI meeting note taker assistants, from their greatest strengths to their starting prices.

Best For
Supported Meeting Platforms
Keyword Search Alerts
Starting Price(Billed Annually)

Fireflies.ai
Advanced features
Zoom, Microsoft Teams, Google Meet, Webex
No
$10 per user, per month

Fathom
Free AI meeting assistant
Zoom, Microsoft Teams, Google Meet
Yes
$15 per user, per month

Avoma
Conversation analysis and insights
Bluejeans, Google Meet, GoToMeeting, Highfive,  Lifesize, Microsoft Teams, Zoom, UberConference
Yes
$19 per user, per month

Sembly
Creating comprehensive meeting summaries
Google Meet, Zoom, Microsoft Teams
No
$10 per user, per month

Otter
Transcription
Google Meet, Zoom, Microsoft Teams
No
$10 per user, per month

tl;dv
UX and product teams
Google Meet, Zoom, Microsoft Teams
No
$18 per user, per month

MeetJamie
Quick meeting summaries
Webex, Zoom, Google Meet, Microsoft Teams
No
$25 per user, per month

Airgram
Team collaboration
Google Meet, Microsoft Teams, Zoom
No
$18 per user, per month

MeetGreek
Highlights and keyword detection
Google Meet, Microsoft Teams, Zoom
No
$15 per user, per month

TABLE OF CONTENTS
ToggleBest AI Meeting Not Taker ComparisonFireflies.aiFathomAvomaSemblyOtterPilottl;dvMeetJamieAirgramMeetGeekKey Features of AI Meeting Note Taker Assistant SoftwareHow to Choose the Right AI Meeting Assistant Tool for Your BusinessAI Meeting Note Taker Assistant Use CasesHow I Evaluated These ToolsFrequently Asked Questions (FAQs)Bottom Line: The Best AI Meeting Note Taker Enhances Productivity

Fireflies.ai

Best For Advanced Features

The Fireflies.ai AI-powered meeting assistant helps you to transcribe, summarize, record, filter, and analyze your virtual meetings and conversations. Like a fly on the wall, Fireflies join your virtual meeting and capture video and audio recordings along with AI-based notes so you can read, listen to, or share them. This functionality can, for instance, enable recruiters to review hiring interviews or help managers to check action items from their meetings.

With its advanced recording search and filtering feature, you can also find and listen to key points of the call. The conversation intelligence tool lets you track speaker time, sentiment, objections, competitors, and other custom data points you want to monitor and analyze.

In setting up Fireflies.ai, I liked how it prompted me to set rules for when it attends meetings and how it sends recaps that let me automate who receives the notes to ensure they don’t go to clients unless I specify.

Visit Fireflies.ai

Pros and Cons

Pros
Cons

Unlimited storage for business users
Priority support limited to Enterprise plan

Can record using the Chrome extension
Free plan doesn’t allow downloads

Pricing

Free: Up to 800 minutes of storage per seat

Pro: $10 per user, per month billed annually; month-to-month plan costs $18 per user

Business: $19 per user, per month billed annually; month-to-month plan costs $29 per user

Enterprise: Custom quote

Features

Integrates with more than 40 third-party tools across 10 categories

Variable meeting audio playback speed

Video screen capture capability

Conversational intelligence

Collaboration capabilities

Fathom

Best Free AI Meeting Note Taker Assistant

Fathom is a free AI meeting note-taking tool that can record, transcribe, highlight, and summarize your meetings with no usage limitations. It works with Zoom, Microsoft Teams, and Google Meet and integrates with tools like HubSpot, Salesforce, and Zapier to enable the automatic transfer of meeting notes to these systems.

Although the free plan should suffice for most users, the company does offer a Fathom Premium plan and Team additions that can do advanced AI summaries and AI-triggered actions. You can try Fathom Premium for free for 30 days.

I liked the clean user interface and found the meeting summaries to be accurate and concise. What surprised me most about Fathom’s AI note-taking capabilities was how quickly it generated a summary with time stamps from the video call. In the demo, the summary outline was ready in less than 30 seconds. Action items are also automatically captured and saved on the sidebar, making it hard to forget them.

Visit Fathom

Pros and Cons

Pros
Cons

Generous free plan with no usage limits
Zoom integration could be improved

Meeting summaries within 30 seconds
Bot can be finicky

Pricing

Free: Ideal for personal use

Premium: $15 per user, per month

Team Standard: $19 per user, per month

Team Pro: $29 per user, per month

Features

CRM sync (HubSpot, Salesforce, and Close)

Okta SSO/SCIM integration

Searchable repository for calls

Unified view of all conversations with customers

Keyword alerts

Avoma

Best for Conversation Analysis and Insights

Avoma is an end-to-end AI meeting note taker assistant, conversation intelligence, and revenue intelligence tool that allows individuals and teams to capture, transcribe, analyze, and take automatic notes on meetings and sales calls.

Its powerful conversational intelligence feature sets it apart by helping business leaders and sales professionals glean necessary insights from conversations about what is and isn’t working. For example, you can see which topics the most successful reps are discussing on their calls or create scorecards to objectively score conversations based on your chosen criteria, including the number of questions asked or time spent on a specific topic.

As I see it, the main benefit here goes to the sales leaders looking to develop more data-driven sales training plans. Yet it can also be useful for managers who want to teach their direct reports how to succeed in internal meetings.

Visit Avoma

Pros and Cons

Pros
Cons

AI scorecards and autoscoring
Rapid playback speed sometimes misses words

Keyword search alerts
Business and Enterprise plans lack monthly pricing

Pricing

Basic: Free for up to five meetings per month

Starter: $19 per user, per month for up to 20 meetings, billed annually; $24 per user, per month for up to 20 meetings, billed monthly

Plus: $49 per user, per month for unlimited meetings, billed annually; $59 per user, per month for unlimited meetings, billed monthly

Business: $79 per user, per month, billed annually

Enterprise: $149 per user, per month, billed annually

Features

Scheduling capabilities, from access scheduling to group scheduling

Meeting recording

Tool to upload pre-recorded audio or video files

Transcription and AI notes

Conversational AI and automatic scorecard

Integrations with CRM, video conferencing, and dialer tools

Sembly

Best for Creating Comprehensive Meeting Summaries and Minutes

Sembly is an end-to-end meeting assistant that transcribes, takes notes, and generates insights for your professional meetings. The solution also helps with scheduling. By syncing Sembly with your Outlook or Google calendar, you can permit it to automatically join all of your calls without downloading or installing any software. I found this automatic record feature of Sembly to be very helpful, as it saves time for users.

Best of all, in my view, Sembly’s AI identifies key items in the discussion—such as actions, decisions, issues, risks, events, and requirements—and summarizes it all for you into a neat paragraph at the top of the notes. This feature enables you to get the gist of what was said and decided without reading through the entire text.

Visit Sembly

Pros and Cons

Pros
Cons

Offers meeting notes with AI summary
Professional plan limited to one member

Supports over 40 languages
Some recordings available only to Team and Enterprise plans

Pricing

Personal: Free for a four-hour record limit and one-hour monthly upload, limited to one member

Professional: $10 per month for one user, billed annually; $15 per month for one user, billed monthly

Team: $20 per user, per month, billed annually, or $29 per user, per month, billed monthly; limited to 40 members

Enterprise: Custom quotes

Features

Integrates with task management tools such as HubSpot and Zapier

Works with Zoom and other meeting apps

Record and transcribe capabilities

In-depth meeting notes

Voice identification capability

Read our guide to the Best Artificial Intelligence Software to learn about the larger landscape of leading AI software.

OtterPilot

Best for Transcription

OtterPilot is an AI-powered meeting note taker assistant that provides transcription and collaboration features, and when you connect it to your Google or Outlook calendars it automatically joins your Zoom, Microsoft Teams, and Google Meet meetings.

The service is capable of transcribing both in-person and virtual meetings. It can be used for various purposes, including transcribing interviews, meetings, lectures, and podcasts, and works for audio and video files as well as YouTube. To save you time, the tool will also provide AI-powered summaries of the transcription, condensing as much as an hour of conversation into a 30-second brief.

In exploring the free version, I found the in-app AI chatbot helpful. It could summarize calls from last week, tell me the status of a deal, and even help me prepare for a meeting. I also found the user interface to be self-explanatory and the platform easy to navigate.

Visit OtterPilot

Pros and Cons

Pros
Cons

Exportable audio, text, and captions
Sales tool only available to enterprise users

Supports mp3, txt, pdf, docx, srt, and bulk export
Limited language support

Pricing

Basic: Up to 300 monthly transcription minutes

Pro: $10 per user, per month, billed annually; $16.99 per user, per month, billed monthly

Business: $20 per user, per month, billed annually; $30 per user, per month, billed monthly

Enterprise: Quote available upon request

Features

Automatic transcription

Automatic sync of audio/video files from Dropbox

Recording and playback capabilities

AES-256 encryption for real-time content

Search and keyword analysis

Auto-sends meeting summaries to attendees

tl;dv

Best for UX and Product Teams

tl;dv is an AI meeting assistant that automatically summarizes and takes notes on your meetings. Most notably, it includes a full range of features that can help UX and product teams build better products more quickly. For example, it can automatically capture customer feedback and feature requests from sales meetings and send them to the product team.

The platform also makes collaborating on product development easier by allowing you to share snippets of product conversations and customer research calls with your other team members. Its AI keyword and topic identification tool helps you analyze all your customer calls to gain insight into their specific desires, letting you create feedback-driven products.

Visit tl;dv

Pros and Cons

Pros
Cons

More than 30 languages supported
No free trial for Pro plan

Generous free plan
Limited features compared to other tools

Pricing

Free: No cost for small teams and individuals

Pro: $18 per user, per month

Business: $59 per user, per month

Enterprise: Custom quotes

Features

Transcribe and summarize in more than 20 languages

Spot trends in customer conversations

Capture customer feedback and feature requests

Combine clips into reels

Embed recordings and clips to WordPress and Notion

Automatic speaker recognition

MeetJamie

Best for Automatic Meeting Summary

MeetJamie is an AI notetaker for meetings that works across 15 languages and most popular meeting tools, including Zoom, Teams, and Google Meet. MeetJamie is also capable of extracting tasks and detecting decisions in a meeting so that nothing falls through the cracks in your business meetings.

What I found most notable about the app was that, unlike the many artificial intelligence meeting note taking assistant tools that automatically sync with your calendar and join your call when it’s meeting time, MeetJamie doesn’t send a bot to your meeting—instead, it records your meeting audio and generates transcripts and summaries. This is preferable for people who don’t want a bot hanging around in their virtual meetings and calls because they find it awkward or intrusive.

Visit MeetJamie

Pros and Cons

Pros
Cons

Supports over 30 languages
Requires installation

Automatic speaker recognition
No video recording

Pricing

Free: Five monthly meeting credits for meetings up to 30 minutes

Standard: $25 per user, per month

Pro: $49 per user, per month

Executive: $105 per user, per month

Features

Automatic generation of summary and action items

Custom note templates

Meeting highlight

Meeting recordings

Read our guide to the Top 20 Generative AI Tools and Apps to learn more about the leading artificial intelligence tools used by enterprise companies.

Airgram

Best for Team Collaboration

Airgram is an AI meeting assistant that helps you record, transcribe, and share your meetings and conversations. It automatically turns speech into searchable, editable text that you can easily export to popular tools like Notion or Slack. This is great for looping in team members who were absent or not invited to the meeting but would get value out of the key insights in the conversation.

Once transcribed, multiple people can comment on and edit the transcript of meeting notes, making it easy to collaborate with team members and clarify action items post-meeting. Unlike other tools, Airgram also offers several meeting agenda templates and options, making it easy to set up meetings with a predefined structure. I found the tool’s templates to streamline the process of agenda-setting to be useful and user-friendly.

Visit Airgram

Pros and Cons

Pros
Cons

Integration with task management apps
Speaker differentiation feature can be buggy

Can create video snippets
Free plan integration is limited

Pricing

Free: 30 minutes maximum call duration

Plus: $18 per user, per month

Features

Share meeting snippets and links with internal and external contacts

Transcribe imported audio and video files

Associate notes from recurring meetings

Works with Zoom and Google Meet

MeetGeek

Best for Highlights and Keyword Detection

MeetGeek integrates with your video conferencing tools to record, transcribe, and distribute meeting highlights to meeting participants. I found the distribution feature to be especially useful, and the tool’s keyword detection abilities mean many teams—including sales, HR, and marketing—can benefit.

The sales team can use it to automatically capture notes and insights from customer calls, thereby pushing tasks and highlights into their CRM tools such as HubSpot, Pipedrive, or Salesforce. HR teams can automatically sync meeting notes and recordings with their applicant tracking systems (ATS) to create rich candidate profiles that can be analyzed later. Additionally, marketing teams can use it to make a repository of customers’ insights, allowing them to turn feedback into case studies.

Visit MeetGeek

Pros and Cons

Pros
Cons

Integrates with project management tools
Lacks instant meeting capability

Team collaboration features
Limited support for low-tier plans

Pricing

Basic: Free plan

Pro: $15 per user, per month, billed annually; $19 per user, per month, billed monthly

Business: $29 per user, per month, billed annually; $39 per user, per month, billed monthly

Enterprise: Starts at $59 per month

Features

User management capability

Integrations with third-party services, including HubSpot and Slack

Automatic sharing for participants

Highlight-capture and keyword-detection

Exports transcripts to Google Docs, Word, and XLS

Key Features of AI Meeting Note Taker Assistant Software

While AI meeting assistant solutions vary in how they implement various features, the key features across most tools include meeting notes, action item tracking, integration with third-party services, and intelligent meeting search.

Meeting Notes and Transcript

Meeting notes are a core component of AI meeting note taking assistant software, as these tools help you remember important details from your meetings and any action items that you or other team members need to complete before the next meeting. The transcription capability helps you capture every word spoken and creates a searchable record to refer to later.

Action Item Tracking

AI meeting assistants can track action items assigned during meetings and remind participants to complete them. Some software may even integrate with project management tools or task trackers to streamline this process. For example, Sembly and MeetGeek integrate with task and project management tools.

Integration with Third-Party Services

Integration with third-party apps is an important feature to consider in selecting an AI meeting note taking assistant. Syncing your AI meeting assistant tool with Calendar apps like Google and Outlook and video conferencing software like Zoom, Google Meet, and Microsoft Teams allows it to join your meetings and automatically take notes. Just be aware that not all AI meeting assistants integrate with all video conferencing tools. You always need to verify that your selected tool can connect with your company’s existing software and tools.

Intelligent Meeting Search

AI-powered intelligent meeting tools allow you to use keywords to search through your AI meeting assistant’s past meeting notes, documents, and recordings to retrieve relevant information, which eliminates the need for manual searching.

How to Choose the Right AI Meeting Assistant Tool for Your Business

The best AI meeting assistant for your business depends on your needs and preferences—there is no one-size-fits-all AI meeting app. To choose the right AI meeting assistant for your business, consider the following:

Organization Size: The size of your organization and the number of employees using the AI meeting assistant will determine your needs. A large team, of course, typically requires the enterprise plan, which offers several advantages.

Company Needs: There may be specific pain points and challenges you hope to address with an AI meeting assistant. Do you need mainly transcription, or are you looking for an array of advanced tools?

Budget: Some meeting assistant tools may be more affordable than others, while some may offer more advanced features but come at a higher cost.

Integration with Existing Tools: Can it connect with your current tech stack? That is, can it connect with all the elements of your tech stack, or just a few? 

Features: Look for features that are beneficial to your organization and worth the cost that the AI meeting tool charges. What upgrades is the vendor planning? 

AI Meeting Note Taker Assistant Use Cases

AI meeting assistants support organizations and people in documenting and streamlining group talks by summarizing key points, recording action items, and ensuring that important information is readily available. These technologies have a wide range of practical applications, such as automating administrative work and enhancing communication.

Business Use Cases

Sending Real-Time Meeting Minutes: AI meeting assistants can transcribe and summarize talks in real-time, allowing team members to obtain meeting minutes right after the session. This ensures that nothing is forgotten and that all stakeholders, even those unable to attend, are on the same page.

Capturing Real-Time Lectures: AI systems can capture significant points during training sessions, webinars, and corporate presentations, creating a detailed record for attendees to study later. This enhances knowledge retention and facilitates onboarding or staff development initiatives.

Summarizing Meeting Materials and Note-Taking: AI assistants can reduce lengthy conversations into concise overviews highlighting the essential points, decisions, and next steps. This saves time when manually checking recordings or written notes.

Creating and Monitoring Action Items: AI can identify and assign tasks or assignments agreed upon during the discussion, including deadlines and reminders to guarantee responsibility. This streamlines project management and helps teams stay on target.

Organizing Meeting Notes and Research: Meeting assistants can organize notes by subject or agenda, and link them to pertinent papers or past talks. This establishes a consolidated knowledge repository, making it easy to find specific information when needed.

Tracking Meeting Progress: By analyzing recurred meetings, AI can track long-term project progress, identifying accomplished tasks and remaining issues. This encourages transparency and allows leaders to evaluate the success of talks over time.

Personal Use Cases

Creating Visualizations: AI programs can convert spoken words or audio recordings into flowcharts, idea diagrams, and mind maps. This improves knowledge by visualizing concepts, encouraging creative inquiry, and allowing for collaborative brainstorming from many viewpoints.

Repurposing Content: Meeting insights can be repackaged for various uses, including blog entries, social media updates, and presentations, letting you make the most of the material shared in meetings for entertainment, education, or archive purposes.

Analyzing Sentiments: AI assistants can judge the tone and mood of communication by allowing users to better understand team morale or emotional dynamics during meetings. This is especially effective for increasing communication and proactive conflict resolution.

Converting Handwriting into Digital Text: AI systems can digitize and organize handwritten notes collected during meetings, making them easier to edit, share, and save and removing the need for human transcription.

Personalizing Content and Learning Recommendations: Based on meeting conversations, AI can offer personalized resources or action plans, such as articles, videos, or training courses that are specific to your interests or roles.

AI-Powered Summaries and Categorizing: AI can generate summaries and organize them by theme or priority, allowing you to easily return to certain topics while ensuring that important information is readily available for future use.

How I Evaluated These Tools

I analyzed more than 30 AI meeting note taking assistant tools and scored them based on five key data points: core features, customer service and support, cost, integrations, and ease of use. I assigned a score to each AI meeting assistant tool based on these factors to determine their overall ranking.

I selected the top 10 AI meeting note taker assistant tools based on their scores and further evaluated them by conducting in-depth research, including reading customer reviews, analyzing case studies and testimonials, and studying website and product documentation.

Frequently Asked Questions (FAQs)

What Is the Best AI Meeting Note Taker?
The best meeting note taker depends on your team’s current budget priorities. If, for instance, you need a free AI meeting assistant with basic note-taking abilities, you can’t go wrong with Fathom.

Is There an AI to Take Notes on Team Meetings?
AI meeting assistants like Sembly can take notes on team meetings, record them, transcribe them, and even provide AI summaries and outlines of the conversation.

Can AI Transcribe a Meeting?
AI meeting assistants and note-taking apps like Avoma can connect with your meeting app and transcribe your voice and video meetings into text that is searchable and exportable to a variety of platforms.

Is There a Free AI to Take Notes During Meetings?
Fathom offers a generous free AI note-taking assistant that will take notes for you during your meetings. Most other AI meeting assistants also offer free plans with basic note-taking abilities.

What Are the Different Types of AI Meeting Assistants?
The majority of AI meeting assistants are primarily note-taking apps that automatically transcribe and summarize meetings, but there are also AI meeting assistants that are conversational intelligence tools, which not only transcribe but also analyze the conversations to identify trends, issues, and best practices.

What Is an AI Meeting Assistant?
An AI meeting assistant is an app or platform that automatically takes notes on your meetings, capturing key decisions and action items, and recording it in audio and/or video for review in a searchable, filterable database.

Why Do AI Meeting Assistants Matter?
AI meeting assistants automate meeting note-taking so that you can focus on engaging completely in your conversations with peers and clients instead of jotting down notes. These tools also make it easy to transcribe, record, and share aspects of your conversations, so you can easily review meetings and collaborate.

Bottom Line: The Best AI Meeting Note Taker Enhances Productivity

The best AI meeting assistant tools enhance productivity and efficiency in meetings. However, be aware that AI meeting assistant software varies considerably from app to app. Though it may look like they offer the same value proposition and capabilities on the surface, accuracy can vary greatly between different providers. All the tools I reviewed offer free plans, which is a good starting point. Sign up for a free plan and use it to get a feel for whether the tool will meet your needs.

Read our guide to AI sales tools for a deeper understanding of the software being used by the sales and marketing teams at leading companies.

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